Bring in your records.
Upload supported reports for purchase orders, suppliers, jobs and customer orders. Check the column mapping and proposed changes before confirming.
HOW IT WORKS
From an open PO
to a clear next step.
Start with your records. Set your follow-up timing. Keep the supplier’s response connected to the work.
Set the timing.
Choose the follow-up rules, working days and contacts that fit your business. Direct mailbox connections are not available in this preview.
Collect the update.
Supplier requests link back to the PO. Suppliers can provide their response without creating an Okairo account.
Review the impact.
Compare the supplier’s date with the job’s need date, review the related work and decide what to do next. Internal reminders require approval.
AN EXAMPLE
One change. The related work in view.
ONE PO, FROM REQUEST TO REVIEW
See which job depends on this PO.
PO 1042 is linked to Job A-556. The job needs the parts by October 20.
Illustrative workflow · Fictional sample data
PURCHASE ORDER
PO 1042Awaiting supplier update- Supplier
- Valley Plating
- Job
- A-556
- Required delivery
- Oct 20
- Quantity
- 71
ONE PO, FROM REQUEST TO REVIEW
The supplier gives a date.
The supplier proposes delivery on October 22. Your team reviews the request before the agreed date changes. No supplier login is needed.
Illustrative workflow · Fictional sample data
SUPPLIER RESPONSE
October 22Proposed delivery · Awaiting approval- PO
- 1042
- Status
- Awaiting approval
- Contact
- Dana
- Proposed delivery
- Oct 22
ONE PO, FROM REQUEST TO REVIEW
Their date is too late for the job.
The proposed delivery is two days after the required delivery date. The request stays pending until your team approves it.
Illustrative workflow · Fictional sample data
DATE COMPARISON
Proposed delivery: 2 days lateBuyer review needed- Required delivery
- Oct 20
- Proposed delivery
- Oct 22
- Affected job
- A-556
- Customer order
- CO-3301
ONE PO, FROM REQUEST TO REVIEW
Your team chooses the next step.
Review the supplier’s update and the related work before deciding whether to follow up, expedite or change the plan.
Illustrative workflow · Fictional sample data
NEXT ACTION
Review PO 1042Decision stays with your team- Current owner
- Purchasing
- Related work
- Job A-556
- Supplier update
- Saved with the PO
- Next step
- Buyer review
YOUR TEAM STAYS INVOLVED
Visibility supports the decision.
Okairo helps organize the follow-up. Your team still makes the purchasing and production decisions.
- A supplier’s answer is an update, not proof of delivery.
- An email open does not prove a person read it.
- A reminder does not prove an internal issue is resolved.
- A customer order value is not a forecast of lost revenue.
COMING SOON
Less chasing.
More time to finish, ship and invoice.
Join the list. We’ll let you know when Okairo is ready.
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